Administrative Assistant (Saskatoon, SK)

Our client, RESPEC, believes problems aren’t really problems when you have the right expertise; they’re just challenges waiting for the right solution. For RESPEC, know-how means knowing when to lead, when to listen, and when to call in the right specialist for the job.

Think of them as a global expedition crew of engineers, scientists, programmers, and developers: hundreds of specialists, each with a unique skillset, working together toward a shared destination. They’re not superheroes, but they do have a knack for seeing solutions others miss and connecting the dots others overlook.

From the depths of a cavern to the slopes of a volcano, from government facilities to rural main streets, RESPEC thrives on turning complex challenges into practical outcomes—and making the journey just as sound as the destination.

RESPEC is seeking a full-time, permanent, Administrative Assistant to join their team in Saskatoon.

This position supports the daily operations of RESPEC’s Saskatoon office and helps maintain a smooth, organized, and welcoming environment. The Administrative Assistant provides essential administrative support across office operations, front desk coordination, scheduling, event support, and document and expense management.

The ideal candidate is highly organized, proactive, and comfortable managing multiple responsibilities in a professional setting. This role also supports office coordination, assists with vendor and project needs, and helps ensure the office runs efficiently day‑to‑day.

RESPONSIBILITIES

• Office Administration & Front Desk — Answer and direct calls, greet visitors, support office access, and provide general administrative support locally and remotely

• Mail, Delivery & Banking — Manage incoming/outgoing mail, courier packages, invoice scanning, and occasional banking tasks

• Expense & Document Management — Support expense claim processing, maintain records, and handle filing, scanning, and shredding

• Office Supplies & Inventory — Monitor and restock supplies, coordinate orders, and maintain organized inventory

• Scheduling & Coordination — Assist with calendars, meeting coordination, and logistics using Outlook and Microsoft Teams

• Event & Office Coordination — Help plan and support office events, team meetings, client gatherings, and seasonal celebrations

• Office Operations & Projects — Support office moves, vendor coordination, and general office upkeep; provide additional administrative support as needed

We do not accept unsolicited resumes from third-party recruiters.

QUALIFICATIONS

• High school diploma or equivalent
  Minimum 2 years of administrative or office experience
  Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel)
  Strong written and verbal communication skills
  Excellent organizational and time management abilities
  Ability to prioritize tasks and multitask effectively
  Professional discretion when handling confidential information
  Strong customer service mindset

If this role sounds like an opportunity, you would be interested in submit your resume in confidence to Emily Sommer at: esommer@mcqueencreative.com